Facilities Manager - Healthcare Facility - Dublin

  • Job Reference: NET - 178636
  • Date Posted: 31 December 2020
  • Recruiter: Headhunt International
  • Location: Dublin
  • Salary: On Application
  • Bonus/Benefits: Excellent Salary/Benefits Package on offer
  • Sector: Engineering
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

A Major Private Healthcare Facility is seeking to recruit a suitably qualified person for the following post


Job Main Purpose:

The Company provides healthcare services at a number of facilities across Ireland. The Facilities Manager (FM) will be key in the development and delivery of an effective facilities management strategy for the Company. The FM will hold responsibility for ensuring that buildings either owned directly or leased are maintained and enabled to deliver the services within them to the highest possible standard. The FM, as a primary focus, will develop and implement a facilities strategy to:

Meet the needs of patients/customers who are accessing care in these buildings
Meet the needs of employees who work in these buildings and facilitate access to care for patients/customers
Provide quality, patient safety, and relevant health care standards and legislative requirements in these buildings
Deliver functionality, comfort, safety and accessibility efficiencies of the built environment while integrating people, place, process and technology
Ensure facilities meet all health & safety requirements, including mitigation of risks to facilities, patients and employees
Co-ordinate business strategies, budgets, costs and expenditures
Ensure buildings are maintained to a SFG20 standard or equivalent

Key Responsibilities:


Establish a facilities management function in alignment with overall Group structure.
Develop a facilities management strategy that will deliver on the requirements of the business, while ensuring alignment with Group strategy.
Implement a computerised maintenance management system (CMMS) to ensure tracking and management of planned preventative maintenance (PPM) moving towards a predictive maintenance model to ensure compliant and resilient buildings and systems.


Overseeing building projects, renovations and refurbishments as required.
Facilitate the transition of newly commissioned buildings into operationally functional facilities.
Work with Operational and Quality, Safety & Risk teams to ensure accreditation standards are achieved.
Allocating and managing space in buildings in conjunction with operations and design teams.
Facilitating clinical business units to relocate to new offices and to make decisions about leasing where relevant.
Maintain an accurate asset register on plant and equipment from which replacement annual running and replacement costs can be reported.
Advising on increasing energy efficiency and cost-effectiveness.
Supporting any relocation and decision making about leasing.
Provide operational and performance metrics specific to the role and report on these to senior management as required.
Ensure that on-site team members are given necessary specialist support as required.
Prepare FM requirements on refurbishments, equipment replacement or any other minor capital works in line with approvals process, procurement good practice and financial governance.

Health, Safety & Welfare

Ensuring that facilities are compliant with statutory and building regulatory requirements including planning permission, local authority licences, DAC, fire certification & approvals.
Be up to date with emerging healthcare trends and workplace interventions that improve employee and patient health and wellbeing.
Oversee environmental health and safety audits and subsequent reports. Actively participate in these audits, reporting and addressing KPIs/actions out of the reports.
Manage the building and environmental health & safety risk register to include all aspects of the building infrastructure, plant and equipment.
Lead health and safety audits and implementation of action plans post-audit.
Implementation and review of fire emergency plan for all facilities.
Monitoring the inspection and maintenance of fire protection systems including firefighting equipment such as portable extinguishers, to ensure it is carried out by approved contractors and to all applicable legislation.
Ensuring that suitable fire safety audits are regularly undertaken, recorded and the outcomes reported and actioned in KPIs.
Ensure that contractors are informed of the precautions which they are required to observe by issue of work and hot work permits.
Ensure all works are carried out in compliance with internal policies and best practice Health & Safety standards.

Contract and Services Management

Responsible for overseeing and agreeing contracts and providers, in conjunction with operational leadership, for services e.g. security, parking, cleaning, laundry, pest control, waste disposal, healthcare suppliers and all other relevant suppliers / contractors as assigned.
Overseeing multi-disciplinary teams of staff including cleaning, maintenance, grounds and security to ensure they are delivering on requirements set out by H&W.
Ensuring adherence to SLA's and reporting on same.
Support tendering process as necessary in accordance with H&W procurement policy and guidance.

Financial Management

Managing budgets and ensuring cost effectiveness.
Enable a centralised stock management system in collaboration with operational leadership.
Promote sustainable tactics for long-term cost management that would deliver operational efficiencies.
Advising operational leads on areas where efficiencies and cost-effectiveness can be made.

Required Skills and Competencies:

The successful candidate will be expected to demonstrate the following minimum requirements:


Minimum of 5 years' experience in a senior facilities management role, preferably in a healthcare setting.
Excellent contract management experience with a proven ability to ensure contractors deliver on requirements.
Excellent knowledge of technological advancements in facilities management including stock management and CMMS.
Strong knowledge of building regulations and compliance requirements.
Health & Safety qualification at a level to undertake the full responsibilities of this role.


Third level qualification in a related area.
Healthcare industry experience is highly desirable.
Project management experience.
Experience in commissioning new facilities.


An attractive Salary/Benefits Package is on offer.


For immediate interview, please email your CV in Word Format to:


For informal confidential enquiries, please telephone Christy on 087 9473404 OR 00353 87 9473404 IF OUTSIDE iRELAND