Administrative Assistant

  • Job Reference: RET175197
  • Date Posted: 12 February 2019
  • Recruiter: Headhunt International
  • Location: Dublin City Centre
  • Salary: €25,000
  • Sector: Administration
  • Job Type: Permanent
  • Duration: Permanent
  • Work Hours: Full Time

Job Description

Head Hunt International is working in partnership with a large student accommodation company in Ireland and the UK. Our client is looking for an experienced Administrative Assistant with a hunger to build a career in the Accommodation sector with a view to an immediate start.

Benefits:

- Competitive Salary
- Clear career path through the business
- Fun and exciting work environment

Responsibilities:

- Answer and direct phone calls
- To coordinate all communication with residents (current and prospective) ensuring that they are always kept informed.
- Organise and schedule meetings and appointments
- Produce and distribute correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Submit and reconcile expense reports
- Provide general support to visitors
- Prepare and monitor invoices
- Maintain supplies inventory by checking stock to determine inventory levels
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Coordinate office procedures
- Reply to email, telephone or face to face enquiries
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- To support the General and Assistant Manager in all areas including marketing and sales.
- Oversee and supervise the work of junior staff
- Maintain up-to-date employee holiday records
- Coordinate repairs to office equipment
- Other Ad-Hoc duties as required

Requirements:

- 2+ years administrative experience in a fast-paced environment
- Friendly and approachable dispositon
- Career driven and passionate
- Previous accomodation experience desirable

For more information and a chat in confidence, contact Gary Morrison on 01-4188126 or gary.morrison@headhuntinternational.com